PER DIEM
PER DIEM
Out of Town Travel Expense Rules and Regulations
Any out town projects that require overnight stays should adhere to the following guidelines:
Per diem rates can be found at:
https://www.gsa.gov/travel/plan-book/per-diem-rates
1 - Lodging and incidental expenses are based on the posted Per-Diem rates for the city/county where the project is taking place.
2 - The budgets for lodging are not suggestions, but guidelines and are non-negotiable. The total amount allowed by the per-diem rates is what is to be used for lodging expenses. For example, if the posted rate states $168 per day, and the estimated duration is 2 days, then the total amount available for lodging would be $336. Any overages will count against the project margin and not billed back to the customer.
3 - Compensation for meals is factored for the entire day, not per meal. It is the discretion of the tech to decide how and where that daily allowance is spent. For example, if the daily allowance is $40, you may decide how to split that allowance, IE: $10 at the drive thru for breakfast and lunch, and $20 for a nicer meal at dinner, or any combination you desire. Any expenses over the daily budgeted amount will be the responsibility of the tech on site.
4 - When preparing for an out of town project, coordinate with Jennifer Lowry and your PM on the booking and arrangement of housing, as well as daily allowance for food and incidentals. Need to Expense through OMS.
5 - Travel expenses will be calculated and quoted to the customer prior to approval, and will be included in the Site Visit. Any increase in travel expenses must be cleared with your PM prior to adding cost to the SV.